Terms of Reference Short Term Consultancy on Parent to Child Communication Documentation

31 May 2018

Harare, Zimbabwe

Terms of Reference

Short Term Consultancy on Parent to Child Communication Documentation



The United Nations Population Fund (UNFPA) has been supporting the Government of Zimbabwe in strengthening programmes for Sexual and Reproductive Health (SRH), HIV prevention and GBV prevention and mitigation, focussing on key populations and Adolescent Girls and Young Women (AGWY). In collaboration with partners, UNFPA has developed innovative approaches for improving service delivery and uptake as well as community programmes for vulnerable girls and young women and key populations.  One such initiative is the Parent to Child Communication on SRH.


Brief Program Description


The Parent Child Communication

The Parent Child Communication (PCC) on SRH program supports decentralized interpersonal communication on SRHR/HIV/GBV at family and community level. The PCC mentors use a manual to promote enhanced PCC on SRH/HIV/GBV with the aim of reducing, early marriage, Teenage fertility, STI & HIV incidences and GBV.  The PCC sessions are facilitated by a mentor who works with 10 households per group which includes a parent/ guardian and at most 2 adolescents per household. Parents and adolescents have both combined and individual sessions. Home exercises are given after each session to promote initiation of SRH conversations. Home follow up visits are conducted by mentors to provide additional support and provide referrals for services.


Scope of work

The overall objective of the assignment is to document how the PCC programme is impacting families. We envisage use of a number of documentation methods which may include but not limited to production of small video clips, a story booklet and case studies amongst others. The documentation produced herein will be used to show case the PCC program to a number of stakeholders and forums including donors stakeholders, general public, online communications through UNFPA websites and social media.



Working in collaboration with the UNFPA team and implementing partners, the consultant shall:


  • Develop an inception report detailing understanding of scope of work  
  • Review available program data and reports on the PCC program
  • Visit some project sites and interact with PCC mentors and beneficiaries who’ve been impacted by programme to gain insight and context
  • Interview selected Key informants and beneficiaries to supplement existing data
  • A multimedia documentation of PCC as agreed by UNFPA after submission of the initial concept note which may include but not limited to
    • Production of one or more short video clips documentaries on PCC
    • Compilation of a booklet of human interest stories on PCC


Expected Outputs

  1. Production of five 3-minute video clips on PCC
  2. A booklet of human interest stories on PCC documenting how the PCC programme is impacting families including indirect benefits e.g siblings, other family members and community



  1. 5 and above years of experience working in development communication, documentation, research, social anthropology, journalism, photo journalism, or similar field.
  2. Extensive experience in producing development work related documentation for international organizations with the aim of reaching both local and international audiences (experience in Reproductive Health programming preferred).
  3. Local Knowledge of all the regions in Zimbabwe
  4. Excellent oral and written communication skills in the English language are essential.
  5. Knowledge of Shona and Ndebele languages is desirable
  6. Good interpersonal skills and experience in conducting research
  7. Excellent technical photography skills to ensure production of high quality photographs and videography or an established working relationship with a suitable photographer or similar to be included in the contractual arrangements
  8. Previous experience in working with UN agencies on development communication is an added advantage.


Contractual arrangements and supervision

The consultant shall report to the UNFPA management through the Technical Specialist HIV & SRH in collaboration with the ASRH Programme Specialist solely for the purpose of delivering the above outputs, within the agreed time frame.

The Consultant will be required to spend 3-4 days at the selected programme sites accompanied by UNFPA personnel (if possible). UNFPA as the Client shall provide necessary support to the Consultant(s) in order to execute the assignment during the duration of the consultancy. These shall include:

  1. Access to relevant project documents necessary for execution of the duties under this consultancy;
  2. Provision of logistics and access to project facilities



  • The Consultant(s) payment shall be based on the financial proposal developed for this consultancy.
  • Payment shall be made in one installments of;
  • 100% final payment upon submission of the final outputs, incorporating suggestions and recommendations from UNFPA. 


All applications must contain:

  • Resume of the consultant with references
  • Samples of previous work
  • Separate proposal & financial proposals (budget) including suggested timeframes / work plans
  • Undertaking of availability for the projected timeframe from 1 to 27 June 2018


Application Procedure:

All interested consultants should send their applications, indicating their understanding of the assignment (also to include budget and relevant traceable and contactable referees).  Applications should include CV, examples of previous relevant experience, and a supporting letter explaining how they meet the requirements of the assignment.  Applications must be submitted to the following address by 31 May 2018


The UNFPA Country Representative

Reference: “PCC Documentation”

Block 7, 1st Floor, Arundel Office Park, Mount Pleasant

P.O. Box 4775



Or by email to: