Terms of Reference – Production of Short videos with HIV/SRHR Message for young people

31 May 2018

Harare, Zimbabwe



Terms of Reference – Production of Short videos with HIV/SRHR Message for young people



Zimbabwe has a young population with a third being between the ages of 10-24 years. These young people face a myriad of challenges related to their development.  These include, gender based violence, child marriage, HIV infection and other negative reproductive health outcomes including teenage pregnancy among adolescent girls. The adolescent fertility rate in Zimbabwe is estimated at 120 births per 1,000 women aged 15-19 years which is the highest rate recorded since 1984.


Around 20 per cent of women aged 20-24 have had at least one live birth before the age of 18. The rural-urban differential in teenage fertility is striking, as rural girls are twice as likely to become mothers as their urban counterparts. Barriers to reduce teenage pregnancy are socio-cultural norms, high school drop-outs, limited access to contraception, household poverty, lack of Comprehensive Sexuality Education (CSE) both in schools and communities, and low coverage of youth-friendly services at public health facilities. At least 2.7 million young people aged 15 to 24 years in the ESA region are living with HIV, more than half of all HIV-positive young people globally. In Zimbabwe the HIV prevalence among young people stands at 6.7% and 2.9% for young women and men age 15-24 respectively. To combat this and other negative SRH outcomes, UNFPA is already reaching out to young people in innovative communication channels such as the Safe Guarding Young People Music Project and interactive online mobisite, TuneMe.


In order to continue reaching more young people with HIV and Sexual and Reproductive Health and Rights (SRHR) messages UNFPA seeks to engage the services of a production company to develop five (5) short video snippets with various messages on HIV and SRHR. The snippets may be in the form of filmed skits or animations. This should be done in an engaging manner that can capture this audience for dissemination using new media such as Twitter, Facebook, and WhatsApp among other platforms.


  1. Overall objective of the project

Production of five (5) videos snippets with HIV and SRHR messages for wider dissemination to electronic  platforms that are popular with young people.. The messages should focus on imparting key information to influence responsible behaviour among young people in an engaging manner. The videos should be between should be a minimum of two minutes and maximum of 3 minutes.


  1. Specific tasks for the organisation

Under the direct supervision of the ASRH and HIV teams with guidance from Communications Unit the organisation will be required to:


  • Produce short videos with agreed messaging on HIV/SRHR issues relevant to young people (2-3 mins in a format that can easily be disseminated on online platforms.
  • Meet with the UNFPA programme team from the HIV and ASRH to get an understanding of the HIV and SRHR issues affecting young people and agree on the messages.
  • Submit a storyboard and script for the documentary to UNFPA for approval before filming/development;
  • Produce five short skits/ animations based on the agreed storyboards
  • Publish five 2-3 minute videos in .mp4 format


  1. Output /Deliverables
  • Inception report – 5 June 2018
  • Five story boards for each of the agreed messages – 12 June 2018
  • Five Rough draft videos – 22 June 2018
  • Final 5 videos in .mp4 format by 27 June 2018  


  1. Qualifications and Experience of the Consultant(s)

The organisation will be required to have;

  • 5 and above years of experience working in similar field.
  • Excellent technical capacities (e.g. state of art filming equipment preferably High Definition) to ensure smooth and high quality production.
  • Experience producing similar short videos for development communication.
  • Experience development communication with young people must be evident
  • Experience in working with UN agencies and other international organizations and additional experience in development communication will be an added advantage.


  1. Duration of the Assignment

The assignment is expected to take four weeks including pre-and post-production.


  1. Intellectual Property

All information and rights pertaining to this project (written documentation, photography, audio, visual, digital, cyber, project documents, etc.) belong to the client (UNFPA). Except for the purposes of this assignment, the information shall not be disclosed to the public nor used in whatever without written permission of the Client in line with the national and International Copyright Laws applicable.


  1. Contractual arrangements and supervision

The organization will be hired under UNFPA terms of contract and supervised by the Communications Officer solely for the purpose of delivering the above outputs, within the agreed time frame. UNFPA as the Client shall provide necessary support to the organization in order to execute the assignment during the duration of the consultancy. These shall include:

  1. Access to relevant project documents necessary for execution of the duties under this consultancy;
  2. Provision of logistics and access to project and conference facilities where necessary.


  1. Remuneration
  • The organization’s payment shall be based on the financial proposal developed for this consultancy.
  • Payment shall be made in three installments of;
  • 20% down payment upon submission of an inception report and story boards acceptable to the client
  • 40% upon submission of an acceptable five rough draft videos; and
  • 40% final payment upon submission of the final outputs (five videos of 2-3 minute duration in .mp4 format), incorporating suggestions and recommendations from UNFPA. 


  1. Application Procedure:

All interested organizations should send their applications, indicating their understanding of the assignment (also to include budget and relevant traceable and contactable referees).  Applications should include CV(s) of all staff that will work on the production, examples of previous relevant experience, and a supporting letter explaining how they meet the requirements of the assignment.  Applications must be submitted to the following address by 31 May 2018


The UNFPA Country Representative

Reference: “SRHR/HIV Video Development”

Block 7, 1st Floor, Arundel Office Park, Mount Pleasant

P.O. Box 4775



Or by email to: